Privacy notice

For the keptinorder.co.uk website. Last updated 16 October 2026.

Who we are

The data controller is Ubaid Patel, trading as Kept In Order, who is responsible for the personal information described here. Contact: [email protected].

What we collect

Only what you give us when you ask for a demo or email us:

• your name, your firm's name and your work email address;
• your phone number, if you choose to give it;
• roughly how many blocks you manage, and anything you write in the message box.

This website has no analytics, no advertising trackers and sets no cookies. Our hosting provider, Cloudflare, processes basic technical information (such as IP addresses) to deliver the site and protect it from abuse.

How the demo form works

When you send the demo form, your details go directly to us and are stored securely with our hosting provider, Cloudflare. We also receive an email notification with the same details, which is kept in a mailbox provided by Google (Gmail). If the form can't reach us (for example, a network problem), it may instead open your own email app with a ready-written message to [email protected] – nothing is sent that way until you press Send.

Email you send to our address is forwarded to, and kept in, the same Gmail mailbox.

Why we use it

To reply to you, arrange and run a demo, and follow up about it. We rely on our legitimate interest in responding to people who contact us, and on taking steps you've asked for before any agreement. We won't add you to a mailing list or share your details with anyone for their own marketing.

How long we keep it

Demo requests stored with Cloudflare are deleted automatically 12 months after you send them. If we don't end up working together, we also delete the related emails within 12 months of our last contact. Either way, we'll remove them sooner if you ask.

Your rights, and removal

You can ask to see, correct or delete the information we hold about you, or object to us using it, at any time. Email [email protected] with the subject “Remove my details” and we'll do it and confirm within one month.

If you're unhappy with how we've handled your information, please tell us first. You can also complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint.

The Kept In Order service itself

This notice covers this website only. Firms that use the Kept In Order service will receive separate terms and a data processing agreement covering certificates and contractor details.